Privacy policy

Our Data Protection Officer makes sure we follow the law. If you have any concerns or questions about how we look after your personal information, please contact our Data Protection Officer.

Email: dpo@essex.gov.uk
Phone: 0345 743 0430 (ask to speak to the Information Governance Team)

The information which we collect and store during normal use of the site is used to monitor and analyse how parts of the site are used. Such use does not result in any personally identifiable data being collected or stored.

You have the option on certain pages within this site to explicitly submit personal information to ECC in order that we might send you further information or alerts. Set out below are the types of information we will ask you to provide by the service you receive.

The information that ECC will collect will be personal information such as name, contact details and job title. We may use this information to provide services to you.

If you choose to download our reports or white papers or to register to news, events and alerts, we will use the information you provide us to:

• Send you the content requested;
• Inform our marketing strategy;
• Enhance our thought leadership content;
• Send you related information that we believe will be of interest to you.

All data will be processed in accordance with the relevant data protection legislation including the General Data Protection Regulation, Regulation (EU) 2016/679 of 27 April 2016.

You are not obliged to give ECC your personal information, but this will mean that your application cannot be progressed.  If you wish to withdraw your application at any point contact resourcing.team@essex.gov.uk.

ECC may share your data with authorised third parties and associates as applicable to the service being provided. These third parties include our partners who we are recruiting on behalf of, employment background screening partners, associates, insurance partner and IT service providers.

Other than this, your information collected will not be shared outside ECC, unless required for legal or regulatory purposes. If we seek to change this, we will seek your consent at that stage. For the purposes of direct marketing you will always be asked to “opt in” and we will not share your personal information with third parties without your permission.

Most of our systems that would store your information are based in the UK or the European Economic Area. If we need to transfer your personal data to countries outside the European Economic Area, we will ensure that such transfers are compliant with the GDPR. Appropriate measures will be put in place to keep your personal data secure.

ECC has a Data Retention Policy which applies to various functional activities, including HR. The policy mandates how long records containing personal data must be retained. Retention periods are determined by legislation and business requirements. When providing work seeking services or providing marketing and communications, we will hold your data for 2 years after last contact unless a legal or regulatory obligation requires that we hold this data for a superseding period.

For successful applicants we will hold this data for seven years after the employee leaves the organisation.

You can access your information.

You can ask for access to the information we hold on you. This is known as a Subject Access Request. Please contact us at transparencyteam@essex.gov.uk or telephone 0333 013 953 to make a request.

If any information held is inaccurate or incomplete, you have the right to have that information corrected or completed.  If other parties have been passed the information (such as HMRC) we will, where possible, inform them of the rectification undertaken. Please contact your local ECC Resourcing contact to make this request.

In some circumstances you can ask for your personal information to be deleted.  Please note that we do not have to delete your information if we are required to have it by law.

Where your personal information has been shared with others, we will tell them about your request to us for it to be deleted.

You have the right to ask us to restrict what we use your personal information for where:

• You have identified inaccurate information and have told us of it
• We have no legal reason to use that information but you want us to restrict what we use if for rather than erase the information altogether

You have the right to block or restrict processing, this won’t affect the processing done so far, but will stop further processing. For example, if you apply for a role, we will have to keep information on file for a certain period; we can however remove you from our active candidate talent pools if you wish not to be contacted about further opportunities.
The right to complain or contact us about a rights request

If you wish to discuss your personal data or lodge a concern about the way in which it is handled, please use any of the following details:

Email: dpo@essex.gov.uk

If you are unhappy with our response, you have the right to complain to the Supervisory Authority, the details of which are below:

Supervisory Authority: Information Commissioner’s Office (ICO)

Website: https://ico.org.uk/concerns
Email: casework@ico.org.uk
Telephone: 03031231113

We regularly review our privacy policy and place any updates on this webpage. We may contact you by email or post to update you with any significant changes to the policy.