Streamlining DBS Vetting with Umbrella Body Services

Our client, a large organisation with numerous employees and volunteers, faced challenges with their manual DBS (Disclosure and Barring Service) checks. This process was thorough but time-consuming and complex, often leading to delays and compliance issues. In 2023, the client partnered with us to leverage our expertise as a DBS umbrella body and streamline their vetting process.

• Time-consuming process: Manual DBS checks required significant time and effort, delaying onboarding and other processes.
• Compliance: Ensuring compliance with GDPR and other regulations was challenging with manual processes.
• Scalability: As the organisation grew, managing the volume of DBS checks became increasingly difficult.
• Complexity: Navigating the intricacies of DBS regulations and requirements was cumbersome.

Our umbrella body services provided a comprehensive solution to these challenges. Key features include:

• Expert Handling: Our team manages the entire DBS checking process, ensuring thorough and accurate checks.
• GDPR Compliance: Our services are fully compliant with GDPR regulations, safeguarding candidate privacy and data protection.
• Efficiency: We streamline the DBS checking process, significantly reducing the time required for each check.
• Scalability: Our services are scalable, allowing the client to handle a larger volume of DBS checks without additional resources.
• Onboarding: The onboarding process was swift and efficient. Once the account admin’s name within the organisation was provided, the client could begin conducting checks on the same day they were onboarded.

The implementation process involved several key steps:

• Assessment: Evaluating the client’s current process and identifying specific needs.
• Customization: Tailoring our services to meet the client’s unique requirements.
• Training: Providing thorough training to ensure the client’s team could effectively use our services.
• Integration: Seamlessly integrating our services with the client’s existing systems.

Since partnering with us, the client has experienced significant improvements:

• Efficiency: The time required for DBS checks has been reduced by 60%.
• Compliance: The client is now fully compliant with GDPR and other relevant regulations.
• Scalability: The client can now handle a much larger volume of DBS checks without additional resources.
• Cost Savings: The client has achieved a 50% reduction in costs associated with DBS checks, thanks to the efficiency of our services.

By utilising our umbrella body services for DBS checks, the client has not only saved time and reduced costs but also positioned themselves to scale their operations effectively. This case study demonstrates the transformative impact of leveraging expert services to streamline processes, enhance productivity, and ensure compliance.